§ 1 Name and registered office of the society
The society bears the name: “Society for CSF analysis and clinical neurochemistry – acronym: CSF society”. It is a specialist medical organisation that is independent in all respects.
The registered office of the society is in Ulm, Germany. The working office can be transferred to another place by resolution of the general meeting of members.
§ 2 Tasks and objectives
The objectives of the society include the following main tasks:
Appropriate and targeted representation, support and further development of the laboratory medical disciplines of cerebrospinal fluid diagnostics and clinical neurochemistry
Advice on inclusion of CSF analysis into clinical guidelines
Organize scientific events and workshops
Support of research projects
Exchange of scientific experience on international level
Cooperation on an equal basis and membership in international specialist societies
Contribution to the training and advanced training of mid-level medical staff and neuroscientist
Cooperation in decision-making in questions of standardisation
Providing expert advice of cooperation with industry.
§ 3 Structure and non-profit status of the society
The society acts as a uniform scientific organisation.
The general meeting of members decides about the internal structure (e.g. subdivision) of the society.
The society serves exclusively and immediately non-profit scientific purposes in the sense of the German regulations on non-profit activities of 24 December 1953.
Any profits made may only be used for the non-profit purposes of the society. The members may not receive profit shares or any other allowances from funds of the society in their capacity as members.
Upon their leaving or upon dissolution or abolition of the society, the members shall not be reimbursed the contributions or capital shares that they paid in or the common value of their contributions in kind, unless it is a question of amounts paid in advance.
No person may receive disproportionately high payments or other allowances from funds of the society for work that is external to the society.
§ 4 Membership
Physicians as well as scientists with completed university education who are close to the work of the society as a result of their occupation and commit themselves to its goals may become orderly members of the society.
Members of staff with a vocational school qualification employed in institutes of the faculty and mid-level specialist medical staff who are close to the work of the society as a result of their occupation and are willing to support its tasks may become extraordinary members.
The board shall decide on admission as a member. In the case of rejection, the general meeting of members shall make a final decision on any appeal.
§ 5 Honorary members and corresponding members
Physicians, scientists as well as other personalities who have rendered outstanding services to the further development of the society and the tasks for which it is responsible may become honorary members and corresponding members of the society.
Suggestions for nomination may be submitted to the board of the society by any member. Nomination shall be made at the suggestion of the board. It shall be confirmed by the general meeting of members.
§ 6 Rights and duties of the members
All members have the right to participate in the events of the society and to cooperate in the sections and commissions formed for the individual fields of interest.
The orderly members have a full right to vote in all affairs of the society. In particular, they have the right to vote and to be elected as well as to decide on changes to the statute.
Extraordinary members, honorary members and corresponding members have the right to vote and to be elected as well as to decide on changes to the statute.
Extraordinary members, honorary members and corresponding members have the right to participate in all affairs of the society in an advisory capacity.
All members of the society undertake to observe the statute and commit themselves to the realisation of the objectives and tasks of the society.
§ 7 Termination of membership
Membership of the society ends as a result of withdrawal, exclusion or death.
Withdrawal from the society is done by written declaration to the board.
Members can be excluded from the society:
if their qualification to practice their profession has been revoked
if they grossly contravene the objectives and tasks of the society.
The general meeting of members decides on the exclusion of a member with a 2/3 majority. Up until the general meeting of members has convened, the board can pronounce temporary exclusion.
If a member remains in arrears with the payment of membership for more than 1 year without sufficient reason, they will be deleted from the list of members. The deletion shall be made by the board. This may be reversed by decision of the board if the reason for the deletion no longer applies.
§ 8 Organs of the society
Organs of the society are:
the general meeting of members
the advisory board
the audit commission
§ 9 General meeting of members
The highest organ of the society is the general meeting of members.
The general meeting of members decides in all fundamental affairs of the society and stipulates the main tasks for further periods of time. It accepts the working report of the board and of the audit commission and elects the new board and the members of the audit commission.
The general meeting of members called in writing constitutes a quorum. It decides with a simple majority of votes, regardless of the number of members present who are eligible to vote.
The general meeting of members generally takes place once a year. Extraordinary general meetings are called by the board or at the request of at least 30 members.
Honorary members and orderly members are entitled to participate and vote. Each member has one vote, the right to vote can be transferred.
The general meeting of members is responsible for discharging and re-electing board, stipulating the annual membership fees for the members, consulting over and passing amendments to the statute and dissolving the society. Minutes of the general meeting of members are to be kept, which are to be signed by the chairperson or an appointed board member.
Resolutions adopted are to be recorded verbatim. The minutes are sent to all members and are confirmed by the next general meeting of members.
§ 10 The board
The board is the permanent working organ of the society and administers the tasks of the society in the period between the general meetings of members.
The board is elected by the general meeting of members with a simple majority of votes. It consists of a maximum of twelve people including the chairperson, the deputy chairperson, the secretary and the treasurer. The bureau is formed by these four persons.
The members of the advisory board support the board in an advisory capacity.
The members of the extended board are appointed by the board.
The election of the board is conducted by the general meeting of members for the duration of 3 years. The members of the board (except the treasurer) may be elected for a maximum of 2 consecutive electoral terms. The board elects the chairperson, the deputy chairperson and the secretary from among its members. The treasurer is elected in a separate electoral procedure before the actual election of the board. He or she is automatically a member of the board to be elected thereafter. Candidates for the election of treasurer who are not elected may candidate for the board in the subsequent ballot. The treasurer may be re-elected an unlimited number of times. The board remains in office up to the election.
In the case of the premature departure of a board member, the board is entitled to appoint a successor up until re-election by the general meeting of members.
The board meetings and the meetings of the advisory board are called by the chairperson as required, but at least once per calendar year in writing with a minimum period of notice of 4 weeks and giving details of the agenda.
The board conducts the business of the society. It remains in office until the election of a new board. It acts on a voluntary basis. It passes its resolutions with a majority of the votes, in the event of a tie the chairperson's vote decides. The board has a quorum if at least half of its members are present.
For advice on matters of principle and for solving special tasks, the board can be extended by enlisting the advisory board and appropriate specialist representatives. The decision to do so rests with the board.
The board can grant authorisation to the chairperson, the deputy chairperson, the secretary and the treasurer for specific tasks. For specific tasks, committees or working circles may be formed, to which board members as well as other members of the society may belong.
§ 11 The audit commission
The audit commission consists of 2 members and is elected by the general meeting of members for a period of three years.
The audit commission examines the use of the funds of the society and management of the cash account at least once a year and reports on this at the general meeting of members.
§ 12 Formation of sections and working groups
As decided by the general meeting of members, for certain faculties of the society permanent or temporary specialist commissions may be formed.
The board has the right to form permanent or temporary working groups to solve certain tasks and to appoint a head to lead them. The activities of these working groups are governed by working rules to be decided by the board.
The heads of these working groups shall report to the board on the work carried out in their commissions at least once a year or as requested. They can be invited to meetings of the board.
§ 13 Representation in legal matters and external communication
In legal matters, the society shall be represented by the chairperson or the deputy chairperson. They are responsible for legal issues and external communications.
§ 14 Events
The board is responsible for the development of a broad scientific life in the society. The events of the society, its sections and specialist commissions shall represent the scientific work of its members and – beside imparting the state of the art in national and international research results – shall disseminate own research results. In addition, they serve the advanced training of its members.
The planning and conduct of scientific events takes place after consultation and resolution of the board.
Events of the sections and specialist commissions and other regional societies must be notified to the board of the society.
Meetings and other events of the society are called by the board. It specifies the date, place and time of the event and stipulates the agenda.
§ 15 Financing
The amount of contributions and the method of their payment are governed by separate rules on membership fees.
The responsibility for disposal of the funds of the society rests with the board. They are administered by the treasurer under the instruction of the board. The treasurer presents the board annually with a financial report of the previous year and a financial plan for the coming year for confirmation.
§ 16 Amendment and addition to the statute
An amendment to the statute may be applied for by the board of the society or by at least one third members of the society.
The application is to be notified to all members along with the invitation to the general meeting of members.
Amendments to the statute are passed by the general meeting of members with a 2/3 majority of the members present or are represented
§ 17 Dissolution of the society
The Society may be dissolved upon a two thirds vote of the Ordinary members.
In the event of dissolution, the assets and the documents of the society shall be transferred to a possible successor society, unless the general meeting of members decides otherwise upon application of the board.
Rules on membership fees
The members of the society pay membership fees. The amount of the fees is defined by the general meeting of members.
Extraordinary members pay a reduced annual fee.
The membership for honorary and corresponding members is free of charge.
Members who have retired from active professional life may be freed from paying membership fees upon application to the board of the society.
The membership fee and the fee for extraordinary members are to be paid annually in advance, by the end of the first quarter at the latest, to the account of the society.